Finance & Administrative Officer
Location: Kenya. Req # CPA042712
Key Responsibilities
A degree in Finance/Accounting and/or CPA II or equivalent
At least 3 years’ experience in Finance/Accounts
Statutory audit experience would be an added advantage
Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and
Word processing programs at a highly proficient level
Strong financial, analytical and/or evaluative skills
Problem-solving, decision-making and good judgment skills
Ability to take initiative and/or independently respond to situations
Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required time frame
Strong written and oral communication skills
Ability to communicate effectively with managers, colleagues, and clients
Ability to respond and adapt quickly to changing requirements and competing demands
Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
Confidentiality and team spirit
Kenyan nationals only
Experience with an organization receiving US Government funding is preferred
Procurement Officer
Location: Kenya Req # CPA042712
Key Responsibilities
Negotiate, administer, and assure compliance with agreements to include but not limited to: Contracts, Grants, Cooperative Agreements, and Task Orders.
Support generally covers the full agreement life-cycle, from program award through close-out
Maintain productive relationships with client/partner contracting officers, agreement officers, and contract administrators
Ensure that the USG procurement procedures are adhered to and colleagues are familiar with the process
Conduct due diligence review of grant recipient invoices and provide training to grant recipients in financial accounting and reporting in accordance with USAID and collaborate with the technical staff to monitor grantee technical and financial performance
Ensure that before any purchase takes place relevant authorization has been obtained
Develop, negotiate, and administer partner agreements to include but not limited to: subcontracts, sub grants, letter agreements, consulting agreements
Maintain systems for tracking contractual documents, correspondence and reporting; applying records management policy
Initiate through effective correspondence requests for contract modifications and approvals such as: scope adjustments, personnel changes, budget realignments, performance period changes, implementing partner changes, consultant approval, etc.
Coordinate and consolidate responses to contractual requests from clients
Monitor and ensure compliance with Federal Acquisitions Regulations (FAR), AIDAR, and other government regulations; update/train project team with changes or modifications accordingly
Initiate monthly meetings with Program Director and/or Chief of Party for each support contract; addressing outstanding contractual mailers, status of compliance and reporting, and partner agreements
Provide supervision for the Grant Officer and report to the Deputy Chief of Party
Other Potential Responsibilities:
Contract budget modification development including the application of appropriate cost structures
Development and delivery of training materials to build broader capacity in partner agreement development and administration
Training in contract terms and related compliance areas
Support to proposal development including business/pricing volume support such as representation and certifications, small business plans, past performance documentation and cost sharing plans
Support to business development such as preparation and review of teaming agreements and memorandums of understanding as well as small business partner coordination
Refinement of policy and business process related to contracts and agreements, as well as the administration of contractual document templates
Executing audits of internal contract operations and of partner operations
Qualifications
Bachelors Degree required . 3 or more years procurement experience
Knowledge of the Federal Acquisition Regulations (FAR)
Former experience with USAID required
Proficient oral and written English
Swahili desired
Microsoft office proficiency
Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required time frame
Ability to communicate effectively with managers, colleagues, and clients
Ability to respond and adapt quickly to changing requirements and competing demands
Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
Confidentiality and team spirit
Kenyan nationals only
Physical Demands
Regularly required to stand or sit, and move about the facility
Work Environment
Usual office working conditions free of disagreeable elements.
All applications for these position should be submitted online at www.futuresgroup.com via the Careers page. Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Closing Date: 15th May 2012
Location: Kenya. Req # CPA042712
Key Responsibilities
- Maintain financial and accounting systems and procedures in accordance with Futures Group corporate requirements and USAID/CDC regulations
- Preparation of semimonthly financial reports and submission to HQ within stipulated date in the calendar
- File all travel vouchers, expense reports, and financial reports
- Prepare timely and accurate monthly, quarterly, annual inventory, and other financial reports as needed
- Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
- Maintain accurate and up-to-date financial records
- Process supplier’s payments and hotel accommodations
- Preparation of monthly bank reconciliation statements
- Cash flow management; preparation of cash forecasts
- Management, disbursement and reconciliation of the office petty cash/ field imprest
- Review and prepare budgets for related project activities
- Carry out banking duties as required
- Make payments to participants at workshops
- Prepare paperwork for submission to the accounting staff
- Write checks
- Performing any other responsibilities as may be directed
A degree in Finance/Accounting and/or CPA II or equivalent
At least 3 years’ experience in Finance/Accounts
Statutory audit experience would be an added advantage
Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and
Word processing programs at a highly proficient level
Strong financial, analytical and/or evaluative skills
Problem-solving, decision-making and good judgment skills
Ability to take initiative and/or independently respond to situations
Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required time frame
Strong written and oral communication skills
Ability to communicate effectively with managers, colleagues, and clients
Ability to respond and adapt quickly to changing requirements and competing demands
Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
Confidentiality and team spirit
Kenyan nationals only
Experience with an organization receiving US Government funding is preferred
Procurement Officer
Location: Kenya Req # CPA042712
Key Responsibilities
Negotiate, administer, and assure compliance with agreements to include but not limited to: Contracts, Grants, Cooperative Agreements, and Task Orders.
Support generally covers the full agreement life-cycle, from program award through close-out
Maintain productive relationships with client/partner contracting officers, agreement officers, and contract administrators
Ensure that the USG procurement procedures are adhered to and colleagues are familiar with the process
Conduct due diligence review of grant recipient invoices and provide training to grant recipients in financial accounting and reporting in accordance with USAID and collaborate with the technical staff to monitor grantee technical and financial performance
Ensure that before any purchase takes place relevant authorization has been obtained
Develop, negotiate, and administer partner agreements to include but not limited to: subcontracts, sub grants, letter agreements, consulting agreements
Maintain systems for tracking contractual documents, correspondence and reporting; applying records management policy
Initiate through effective correspondence requests for contract modifications and approvals such as: scope adjustments, personnel changes, budget realignments, performance period changes, implementing partner changes, consultant approval, etc.
Coordinate and consolidate responses to contractual requests from clients
Monitor and ensure compliance with Federal Acquisitions Regulations (FAR), AIDAR, and other government regulations; update/train project team with changes or modifications accordingly
Initiate monthly meetings with Program Director and/or Chief of Party for each support contract; addressing outstanding contractual mailers, status of compliance and reporting, and partner agreements
Provide supervision for the Grant Officer and report to the Deputy Chief of Party
Other Potential Responsibilities:
Contract budget modification development including the application of appropriate cost structures
Development and delivery of training materials to build broader capacity in partner agreement development and administration
Training in contract terms and related compliance areas
Support to proposal development including business/pricing volume support such as representation and certifications, small business plans, past performance documentation and cost sharing plans
Support to business development such as preparation and review of teaming agreements and memorandums of understanding as well as small business partner coordination
Refinement of policy and business process related to contracts and agreements, as well as the administration of contractual document templates
Executing audits of internal contract operations and of partner operations
Qualifications
Bachelors Degree required . 3 or more years procurement experience
Knowledge of the Federal Acquisition Regulations (FAR)
Former experience with USAID required
Proficient oral and written English
Swahili desired
Microsoft office proficiency
Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required time frame
Ability to communicate effectively with managers, colleagues, and clients
Ability to respond and adapt quickly to changing requirements and competing demands
Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
Confidentiality and team spirit
Kenyan nationals only
Physical Demands
Regularly required to stand or sit, and move about the facility
Work Environment
Usual office working conditions free of disagreeable elements.
All applications for these position should be submitted online at www.futuresgroup.com via the Careers page. Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Closing Date: 15th May 2012
